UAE DOCUMENT VERIFICATION INSTRUCTIONS
These instructions explain the process and requirements for obtaining verification of documents related to exports from the US to the UAE. Effective October 12, 2015, Akin, Gump, Strauss, Hauer & Feld will be the Embassy of the UAE’s exclusive Verification Agent. The Embassy will not legalize any documents that the Verification Agent has not verified. Please read these instructions carefully before preparing and submitting an export package for Verification review.
UPDATE: Effective May 31, 2017, we will implement the next step in the gradual phase-in of UAE Consulates in the Verification process. Upon completion of verification of documents at Akin Gump in Washington DC, all companies from the listed States below will be required to submit their verified documents to the respective Consulate (if outside of the Washington, DC coverage area). The exporter’s address (and not the State of Incorporation) will determine the location of the company.
The Embassy will no longer accept packages for legalization from companies in States covered by UAE Consulates according to the schedule below.
(Effective May 31, 2017) Consulate Coverage by State
UAE Consulate in Los Angeles: Alaska, Arizona, California, Colorado, Nevada, New Mexico, Oregon, Utah, Washington State
Houston Consulate: Arkansas, Kansas, Louisiana, Texas
Boston Consulate: Illinois, Maine, Massachusetts, Michigan, New Hampshire, Ohio, Vermont
UAE Consulate in New York: Connecticut, Delaware, Florida, New York, New Jersey, North Carolina, Pennsylvania, South Carolina
UAE Embassy in Washington DC will continue to cover remaining States and will keep parties informed of anticipated State coverage updates to the Consulate list above on an ongoing basis.
The Embassy and Consulate offices will use the exporter’s address as reported on the Certificate of Origin and Commercial Invoices to validate that the package has been sent to the correct location. If a package has been sent to the wrong Embassy/Consulate, then it will be rejected and returned to the company or company representative for proper resubmission.
ABC Technologies, 123 Smith Place, Patterson, NJ, is a (hypothetical) company with an address in New Jersey. This company’s documents will be verified by Akin Gump’s DC office, and the verified documents must be sent to the UAE Consulate in New York and not to the UAE Embassy in DC as was previously done. If sent to the UAE Embassy in error, then the Embassy will reject the package based on the company addresses as reported in the Certificate of Origin and Commercial Invoices. The company/company representative will be required to resubmit the package to the UAE Consulate in New York.
Please note that you will still need to submit original copies to the Consulate offices—nothing can be sent over fax or email. In order to help accommodate the extra day required for processing, the Consulates will provide a 24 to 48 hour turnaround on their legalization process.
Akin Gump will continue to provide 24-hour regular turnaround and the Embassy will continue its 3-5 day review.
If you have any questions about this process, you may contact an Akin Gump representative at email@example.com or 202-416-5250 (voicemail only). Please allow up to 24 hours for a response to your question. For all questions outside of the scope of the process described herein, please contact the UAE Embassy or local Consulate office directly.
TERMS AND CONDITIONS
Each exporter that requests Document Verification Services must complete and submit the UAE Document Verification Terms and Conditions form in advance of, or with its first submission to the Verification Agent. Once the Exporters or their agents have submitted the Terms and Conditions, they do not need to resubmit them with subsequent packages.
Country of Origin Certificates: Exporters must submit Certificates of Origin (“COOs”) for each product exported from the U.S. Each COO must be signed by an agent or representative of the exporter and notarized.
The Verification Agent will review every page of the COO if the COO is multiple pages, not just the last page of the COO. If the exporter or its authorized representative requests that any page of the COO not be reviewed, the entire document set will be rejected.
Invoices: Exporters must also submit invoices for each product listed in a COO. Invoices must clearly identify and describe the products listed in the COO. Each invoice must be signed by an agent or representative of the exporter and notarized.
The Verification Agent will review every page of the invoice if the invoice is multiple pages, not just the last page of the invoice. If the exporter or its authorized representative requests that any page of the invoice not be reviewed, the entire document set will be rejected.
Additional Documents: Exporters must separately list any additional documents (e.g., FDA or Halal certificate) submitted for Verification.
Additional Due Diligence: The Verification Agent will not verify any documents that require additional due diligence (e.g., because the transaction potentially involves denied parties or a boycott request). Embassy officials will contact the exporter regarding the specific reason why the Verification Agent could not verify the document.
Rejection: The Verification Agent will not verify documents that do not comply with the Verification Requirements. Unless the documents require additional due diligence, the Verification Agent will stamp each page that could not be verified as “rejected.” The Verification Agent will not stamp documents that require additional due diligence.
Time and Location: Exporters, or their authorized agent or representative, may submit Verification Requests between 10 and 11am, Monday through Friday, excluding Federal holidays and government closures, in the street-level main lobby of the Robert S. Strauss building at 1333 New Hampshire Avenue, NW DC. Please direct any questions about site operations or closures to firstname.lastname@example.org or 202-416-5250.
Verification Request Form: All submissions must include a UAE Document Verification Request Form. Agents may submit one Verification Request Form that covers submissions by multiple exporters. Packets that the Verification Agent cannot completely verify must be resubmitted for review with a new Verification Request Form after the identified issue is remedied. Please provide the entire packet for resubmission, including any Verified documents. The Verification Agent will only review the previously rejected pages, but for record keeping purposes requires the entire package.
Number of Copies:
Please provide two copies of each export packet.
Payment: The fee for a First Verification Request is $35/page. The fee for a Second Verification Request is $10/pg. Include a U.S. Postal Money Order, certified check, or company check payable to DocVerifications. Companies or agents that submit checks that cannot be processed will be subject to a $200.00 penalty and will have services denied until the penalty is paid. Agents may submit one check per Verification Request Form covering multiple exporters.
Intake: At the time of submission, the Verification Agent will (1) verify page count and accurate payment, (2) sign and return a copy of the Verification Request Form as a receipt of the documents and payment, (3) provide a ticket for each set of documents listed on the Verification Request Form. The Verification Agent may reject any requests that do not include sufficient payment or a Verification Request Form.
Rush Service: Same-day rush service may be available upon request for an additional $15/page. Please ask the Verification Agent upon submission of documents for review.
Absent special circumstances, the Verification Agent will make documents available within 24 hours of their submission. Packages can be picked up between the 10 and 11am, Monday through Friday, holidays, in the street-level main lobby of the Robert S. Strauss building at 1333 New Hampshire Avenue, NW DC. The exporter or its agent or representative must submit the signed package ticket at pick-up. With each returned package, the Verification Agent will provide a Document Verification Form summarizing the reasons for verification or rejection. A verification or rejection stamp will be included on each page of the reviewed packet.